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BYLAWS |
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ARABIAN HORSE
ASSOCIATION OF NEW ENGLAND (AHANE) BYLAWS
Incorporated in the state of New Hampshire
1954. Recognized as an affiliate
organization of the International Arabian
Horse Association (IAHA). Robert's Rules of
Order shall be the standard of conduct for
this organization.
Section 1 Purpose
To encourage breeding, exhibiting and
promotion of the Arabian horse. To help
educate those individuals interested in
perpetuating the Arabian breed.
Section 2 Membership
Open to any individual interested in
perpetuating the qualities of the Arabian
horse and in actively promoting and
supporting the club activities to that
purpose.
Types of Membership:
1. Individual Adult Affiliate, (18 years &
over - Voting)
2. Individual Senior Adult, (60 years & over
- Voting)
3. Individual Affiliate Youth, (Under 18
years - Non Voting)
4. Honorary Life Membership, Granted to an
individual who has displayed outstanding
service to AHANE. This membership may be
granted by a majority vote of the Board of
Directors. This person shall be exempt from
paying the AHANE club portion of their dues
for life.
Membership may be denied to any person not
meeting the requirements of the AHANE
By-laws or who does not meet the standards
of good sportsmanship as determined by the
Board of Directors. No member will have
exhibited any actions detrimental to other
members of AHA or any animal. Cruelty or
unlawful behavior to any animal or person
will not be tolerated.
Section 3 Voting
1. Each individual adult affiliate member in
good standing shall have one vote.
2. Junior Members shall have no voting
privileges.
3. A member shall be considered in good
standing if they have paid their annual dues
and any other financial obligations to
AHANE, and who has not violated any other
rules of AHA and this organization, this
shall include the rules set forth in the
AHANE show prize list.
Section 4 Dues
1. Affiliate dues to AHA are set by AHA.
AHANE club dues are set by a majority vote
at the AHANE annual meeting. Any dues
increase initiated by AHA shall
automatically be passed on to the AHANE
membership.
2. Dues for the membership year shall be
paid by December 15 of the previous year. A
$10.00 late fee shall be assessed by AHA for
dues received after December 15.
3. Any member who fails to pay dues, show
fees, ad fees, or whose account is
outstanding is not considered a member in
good standing and shall be subject to
sanctions imposed by both AHANE and AHA.
Section 5 Officers & Board of Directors
The Officers of this organization shall
be President, Vice President, Treasurer and
Secretary. The officers shall hold their
office for a two year term, or until their
successors are elected. Officers shall be
elected by a majority vote of the
membership. Any vacancy shall be filled by a
majority vote of the Board of Directors.
1. President: Shall preside at all meetings
and shall have the general and active
management of the organization. He/she shall
have the general supervision of all
officers, directors, and committee chairs
and shall see that their duties are properly
performed.
2. Vice President: In the absence of the
President shall have all the powers of the
President. In the absence of both the
President and the Vice President the Board
of Directors shall appoint a President
pro-tem.
3. Secretary: Shall manage all
correspondence, maintain all documents,
record all votes, and keep minutes of all
meetings. In the absence of the Secretary
the President may appoint a temporary
recording secretary.
4. Treasurer: Shall keep an accurate account
of all receipts and disbursements of
AHANE.and he/she shall disburse, invest or
transfer the funds of the organization as
ordered by the Board of Directors and the
President, and shall maintain an account of
all transactions and make available for
review the condition of said accounts as
requested by the Board and the President. A
financial report shall be given at each
meeting by the Treasurer. All books must be
surrendered immediately to the President or
the Treasurer's successor upon termination
of office. The books of the organization may
be subject to an outside audit on a biannual
basis or as determined by the President or
the Board of Directors.
5. Each officer shall automatically be a
member of the Board of Directors. There
shall be four directors who will be elected
by a majority vote for a two year term.
6. If the office of a director becomes
vacant the Board may by a majority vote
elect a successor to fill the term.
7. All Officers and Directors must be
members in good standing and must have their
membership paid by June 30 for the year of
their initial election and thereafter by
December 15 to continue as an AHANE Officer
or Director.
8. Meetings of the Board of Directors may be
called by the President or any 3 members of
the Board. All Board members must be
notified at least 10 days prior to holding a
Board meeting. A quorum must be present to
conduct business. A quorum shall consist of
4 Board members.
Section 6 Delegates
Delegates and Alternates to the AHA
convention shall be appointed by the
President and shall serve on the Board of
Delegates to Region 16. They must be members
in good standing and have paid their dues
prior to May 15 of the year they are to
serve as a delegate.
Section 7 Committees
1. The Chairmen and members of all
committees shall be appointed by the
President and shall serve at the discretion
of the President. The standing committees of
AHANE are: Membership, Show Committee, Year
End Awards, Trail, Youth Judging and
Nominating.
2. The President and Board of Directors may
from time to time form other committees as
deemed appropriate.
Section 8 Elections
1. A Nominating Chairperson shall be
appointed by the President not less than 60
days prior to elections. The Chair shall
seek to find suitable members who are
willing to run for the various positions of
Officers and Directors of AHANE. Officers
and Directors must be members of AHANE prior
to June 30 of their election year.
2. Any member may choose to run for any
office or board position of AHANE and should
notify the President or Nominating Chairman
45 days prior to an election so their name
may be placed on the ballot.
3. The election of Officers and Directors
shall take place every 2 years.
4. Ballots shall be mailed to the membership
30 days prior to an election by the
Secretary or Nominating Committee Chairman
and shall be returned to the Nominating
Chairman no later than November 30.
5. Officers and Directors shall be installed
at the annual meeting and shall assume their
duties at that time.
Section 9 Meetings
1. The Annual Meeting of AHANE shall be held
prior to March 31 of the new membership year
but not prior to December 1 of the previous
year.
2. Notice of the annual meeting shall be
given 30 days prior to the meeting.
3. A quorum of the membership must be
present to conduct business. 15 members
shall constitute a quorum at the annual
meeting.
4. Special meetings may be called as deemed
necessary by the President or the Board of
Directors.
Section 10 Suspension
Suspension shall lbe determined by the
guidelines set forth in the AHA Rule Book,
Articles 301-308 and Articles 401-408, and
as determined by the rules set forth in
these By-laws and by a majority vote of the
AHANE Board of Directors. Any individual
must be informed in writing of the
allegations at least 10 days prior to their
hearing, and shall be informed in writing of
the results of that hearing.
Section 11 Dissolution
This organization m ay be dissolved by a
two-thirds vote of the members present at a
recognized meeting and entitled to vote in
accordance with the provisions in these
By-laws.
Notice must be mailed to the membership 30
days prior to said meeting. Upon dissolution
all remaining assets shall be turned over to
an organization meeting the qualifications
of a nonprofit organization meeting IRS
codes.
Section 12 Amendments and Changes to
By-laws
A majority vote of the membership voting by
a mail in ballot or at the Annual meeting
shall be required to amend or change these
By-laws. Ballots must be returned within 10
days of receipt to the AHANE Secretary. |
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Revised:
05/02 Sec 6 Restructure BOD
12-03 Sec 2, 8, 9 Membership, Committees,
Elections
01-04 Sec 2-B Add Senior membership, Change
IAHA to AHA
03-05 Sec 10-A Meeting date
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